Best Payroll Companies for Small Business 2023

best payroll solutions for small businesses

If you’re in the market for an all-in-one payroll software, the name Paychex is hard to escape. This solution offers mobile and web-based tools that help process payroll, tax filing, employee self-service, and other potential capabilities. Paychex is a highly scalable and customizable solution, making it the top choice for many growing businesses. QuickBooks Payroll is at a slightly higher pricing point compared to the other payroll providers on this list. The company’s pricing structure is a bit different from other payroll services on our list, but because your employees are technically employed by the PEO, this makes sense. The cost is substantially higher than most of the other providers on our list with most others offering a flat rate and a nominal per-employee monthly charge.

It takes care of payroll tax payment and filing in 14 states (and growing), and offers a self-service employee portal for easy access to tax documents and banking and contact updates. We reviewed 24 payroll services using a detailed methodology to help you find the 9 best payroll services for small businesses. Our ratings consider factors, such as transparent pricing, employee self-sufficiency, compatibility with third-party integrations, access to customer support and ratings.

Papaya Global User Reviews

Hours also vary, although most companies are available during standard business hours. A few make exceptions for emergencies or offer extended or priority support for higher plan tiers. To determine the best payroll services for small businesses, Forbes Advisor researched the industry and analyzed 24 different companies and plans. We then scored these contenders across six categories of features with 16 different metrics that were weighted to favor features that small business owners find valuable in a provider. Through Wave Payroll, you can pay employees and contractors via direct deposit and automatically generate W-2 and 1099 forms for tax season.

In contrast, ADP, which outsources its insurance integrations, charges an extra fee on top of the premium. Ditto Paychex, which does have an in-house insurance team but still charges extra for insurance add-ons. SurePayroll also has a household employer payroll option for individuals who employ nannies, tutors, gardeners, cleaners, and other in-house workers. DIY software like NannyPay is cheaper than SurePayroll, but it does quite a bit less—which is why we prefer SurePayroll’s nanny pay over other options.

What you need to do your own payroll

And since Square Payroll includes multi-state payroll at no additional cost, it’s even cheaper than SurePayroll if you have two or three W-2 employees working in separate states. You can also check our buyer’s guides where we compare many of these providers side by side. Paying employees can be challenging, especially for employers who don’t know how to handle payroll, and partnering with a reliable payroll service eliminates the need for manual pay calculations.

  • Authorized users can run payroll or view tax filing status through the main dashboard.
  • The company provides a host of payroll and HR options for small businesses, as well as nannies and household service providers, and even churches and clergy members.
  • This allows users to enroll employees in insurance benefits and manage benefit elections.
  • Still, in many cases, a business needs to compute its total cost per month per provider for a fair comparison, as a low monthly fee but a higher per-employee cost could increase the overall price.
  • If you are looking for an intelligent payroll service for your small business or a group of employees you manage, Justworks offers everything you need when it comes to payroll and more.

In contrast, if you run full-service payroll, you outsource at least some parts of your payroll process to another company. For a more in-depth exploration of each type of payroll provider, including their pros and cons, read through our ultimate guide to small-business payroll. While Gusto doesn’t offer total HR administration, it does include personalized HR help with its priciest plan, Gusto Concierge. For more small business tools, see our lists of the best small business accounting software and the best CRM software. If you have few employees or a very simple payroll, the process shouldn’t take more than a few minutes. Depending on which service you use, you may be able to let payrolls process automatically (assuming, of course, there are no changes from the previous run).

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It’s a PEO that acts as a co-employer that handles your day-to-day HR, payroll, and benefits administration tasks. Your bank can help you keep your accounts organized to help you manage payroll. Speak with a business banker and learn more about the resources available to you, including business banking and merchant services.

  • Want another company to manage most of your payroll and HR services?
  • Many offer workers the option to get a payment card, so they can receive money before payday and use the card directly to make purchases.
  • The features that many reviewers are happy about include its ease of use, intuitive interface, integration options, and extensive solution suite.
  • It is an all-in-one accounting solution for financial experts who need accounting tools that will allow them to work more efficiently.
  • The platform offers an easy-to-use basic payroll processing platform to pay employees and contractors, but no HR and benefits administration.
  • The easiest way to run payroll for your small business is to invest in a full-service payroll solution.

Small business payroll software helps small business owners streamline and automate payroll processing and employee benefits management. The software helps save time and effort as well as reduces the chances of manual payroll errors. Why does bookkeeping and accounting matter for law firms OnPay offers one of the simplest pricing models on the market, with a single plan retailing at $40 per month + $6 per person. This includes automated payroll and accounting management, in addition to benefits management.

Exempt vs. non-exempt employees: Everything you need to know

He’s now been a Paychex client for more than 30 years and said he’s amazed at how simple that part of his business has become. Easily sign up, set up, and do payroll and tax filing online with chat and phone support available 24/7. With traditional on-premise systems, businesses had to buy updated software each year to keep up with changing payroll tax laws.

best payroll solutions for small businesses

Get an expert to help you manage employee payment, taxes, government compliances and other payroll-related activities. Payment structure and taxation requirements for each of them differ and you need to know these numbers to evaluate your payroll needs. If you have only independent contractors, you might be able to meet your needs using an online payroll system, which is usually cheaper. You can have both regular employees and independent contractors on your payroll. Additionally, you might pay your employees a fixed monthly salary, hourly wages or a base wage plus commissions or tips.

Paychex Pricing

It’s important to assess what features you require, whether that’s processing paper checks or time tracking, so you don’t pay for tools you aren’t using. Some payroll systems invite workers to self-onboard via an online portal or mobile app. The entered data syncs to your payroll software, eliminating the need to manually enter payroll tax exemptions and direct deposit banking information. After the initial setup, you can connect your accounting software and time-tracking tools.